The Kentucky SHRM Council
The Galt House, Louisville, KY
January 8, 2003
Present: Julie Burwell, Lyle Hanna, Betsy Larson, Cindy Hines, Sherri Schuenemeyer,
Vickie Ladt, Mitzi Root, Kent Hall, Ray Davis, Tom Birchfield, Alan Armentrout, Janis Garr, Susan Jones, Shelly Prochaska, Wendy Plyman, Ingrid Adams, Thea McCoy, Linda Huesing, Ronda Hays
Absent: Sherry Larson, Effie McKeehan, Pam Cox, Susan Brothers, Shelley Shepherd,
Bill Doughman, Dennis Warwick, George Wise, Jackie Cecil, Susan Simmons
I. Call to Order
Julie Burwell called the meeting to order at 12:05 pm.
She thanked Shelly Prochaska for all her efforts on updating the state council web site at http://www.kyshrm.org/.
*She also thanked Ingrid Adams for sending the LSHRM meeting announcements to the state council membership, and reminded other chapter presidents to do the same. This will help share ideas for meeting programs.
Julie also announced that she had sent a listing of the 2003 state council roster to some of the members on the state council that represented different cities in Kentucky and asked them to forward it to their local newspapers.
II. Review of Minutes
The minutes of the December 12, 2002 were distributed. Lyle Hanna made a motion to accept the minutes as written. Sherri Schuenemeyer seconded, and the minutes were approved by vote.
III. Treasurer’s Report
Cindy Hines presented the Treasurer’s Report and a draft budget for 2003. The budget was approved with the following change: “Excess Income Over Expenses” will be added to miscellaneous. *Lyle Hanna will call the Kentucky Chamber of Commerce regarding a $1,500 check that has not been received.
IV. Chapter Activity Plans (CAP)
*All chapter presidents were reminded to send their Chapter Activity Plans (CAP) to Julie Burwell by 1/23/03. Julie will then forward them to Shelly Prochaska.
V. Legislative Report
Mitzi Root discussed the Truth in Hiring bill. The Trial Attorneys and Labor Lobby have a strong opposition. Susan Westrom, who is sponsoring the bill, will speak at the Lexington meeting on Monday, January 13. Mitzi distributed a handout of the State Representatives that included the counties they represent and their phone numbers. *She also distributed a sample letter for the Truth In Hiring Act that can be personalized and sent to the state representatives once there is a house bill number assigned to it. Let Mitzi Root know if you send a letter or make a phone call, so she can track it. If you send E-mail, cc to Mitzi. Mitzi requested examples of horror stories regarding reference checking be forwarded to her. More information can be found on the SHRM website (Click on Legislative Information and Tools, then Reference checking once you are in the site) http://www.shrm.org/government/states/policy/. Norma Taylor, legislative director for the Bluegrass Chapter, is arranging an afternoon reception for “A Day in Frankfort.” More information to follow.
Mitzi Root will be attending the 20th Annual Employment Law and Legislative Conference in Washington DC March 10-12, 2003 http://www.shrm.org/conferences/leg/index.html as the state council representative.
VI. 2002 Certification Award Program Results
*Lyle Hanna asked all chapter presidents to forward to him the 2002 beginning, ending, and net increase of certified members, once the December testing results are published, including folks going from PHR to SPHR.
VII. Research Study Status
Susan Jones reported there is a $9,500 budget to complete the research project. Bluegrass SHRM agreed to donate $2,000 toward this project, and LSHRM is in the process of voting on funding. Humana may also give additional funding.
The unused Keeneland grant will also be earmarked for this project ($4,700).
VIII. KYSHRM HR Professional Awards Program
Vickie Ladt is serving in a new role this year as At Large Director-Professional Awards. She announced that she has been gathering data about other chapter and state SHRM programs in place. *LSHRM has a Professional Excellence Award and Ingrid Adams will share the information with Vickie. She solicited ideas from other members and will present a program plan at the April meeting.
IX. KYSHRM Philanthropy Program
Tom Birchfield has a new role of At Large Director (Philanthropy). He will be the facilitator to chapters in the state and to the state council in their philanthropic endeavors. *He asked chapter presidents to contact him and share their current philanthropic activities and funding. *Shelly Prochaska will E-mail all Area II chapters to ask what philanthropies they are currently supporting, including any scholarships they provide.
X. Certification Plans for 2003
Janis Garr distributed a handout on her goals for her new position as Certification Director. These goals included increasing new certifications by 15%, working with the chapter certification chairs to make presentations on the certification process, publicizing test dates and deadlines, scheduling certification informational meetings, coordinating the certification application process, encouraging/coordinating study groups, encouraging chapters to purchase certification learning series, and recognizing newly certified members. She also has a goal of encouraging sponsorship of certifications to student chapters and providing information on re-certification.
XI. KY: A Great Place to Work Program Status
Ray Davis presented a handout on 2003 goals and a possible financial model for the Great Places to Work (GPW) initiative. The state conference program topics will be built around the Trust Wheel dimensions—Credibility, Respect, Fairness, Pride, and Camaraderie. One day at the state conference may be aimed at CEO’s. Lyle Hanna and Janis Garr will serve on the GPW committee. *Ray Davis would like to make a GPW presentation to every chapter in the state between March and June 2003 with encouraged attendance by the CEO/GM/top operations manager at those meetings. *He asked chapter presidents to contact him with a date for the presentation.
XII. Area II Score Card and Update
Shelly Prochaska provided 3 handouts, two of which compare Kentucky to other states in Area II in several different areas, and a new one that compares each chapter in Kentucky. Note that 60% of the SHRM members are at large, so Shelly challenged the chapters to work on recruiting at-large members.
XIII. Tour of Galt House/State Conference Status Report
A tour of the Galt House was provided to reveal the newly renovated suites that will be used for the state conference and the meeting rooms that will be used.
Kent Hall has been reviewing the brainstorming ideas from the state leadership conference regarding the state conference. He is using the 5 criteria from the GPW initiative. *He asked each chapter president to name a member to serve on his committee and for each chapter to identify a sponsor for the state conference.
XIV. Other New Business
Julie Burwell distributed a SHRM Leaders Guide to all attendees. She reminded everyone that a good resource is the SHRM chapter resources website at http://www.shrm.org/chapters/resources/. There is also an E-mail distribution request form under the chapter resources section if a state council member wants SHRM National to forward E-mail to SHRM members. http://www.shrm.org/chapters/resources/. Then click on For State Councils; click on Electronic Data Requests (the third bullet under Administration).
Ray Davis made a motion to donate $1,000 to the SHRM Foundation for 2003; Janis Garr seconded the motion, and it was approved by vote. Alan Armentrout said there might be a fundraiser for the SHRM Foundation incorporated into the State Conference events.
There are currently two District Directors positions filled: Central and Western. Julie Burwell is working on filling the Eastern Director vacancy and adding a Southern Director. The District Directors serve as a liaison between the chapters and state council and should visit each chapter in their area for at least one chapter meeting per year. The chapters assigned to each district director and a new job description is being developed and will be communicated to the incumbents soon.
Susan Simmons, president of the Elizabethtown chapter, just passed her SPHR. Congratulations Susan!
*Julie announced that at each state council meeting she would ask the chapter presidents to report their best practices and issues or challenges. Thea McCoy from SKY-SHRM shared the best practice she discussed at the Leadership Conference in December of using the CAP as a basis to assign each chapter board member the items they should accomplish for the year. Wendy Plyman from Central Kentucky SHRM asked for help in a challenge of medical cost containment and a possible consortium of business/industry to start their own network. Lyle Hanna offered to assist the chapter.
Betsy Larson is the chair of this year’s Leadership Conference and she is putting together a committee to help. Based on the evaluations of the 2002 meeting, she will be exploring the possibility of other venues *Betsy asked the council membership to share their ideas for sponsors for the next State Leadership Conference.
XV. Calendar of Events
The next State Council meeting will be approximately April 9, 2003, in Lexington from 1-4 p.m. ET. (EDITOR’S NOTE: THIS DATE HAS BEEN CHANGED TO APRIL 23rd 12 NOON ET AT KET IN LEXINGTON).
The third quarter state council board meeting will be held in conjunction with the State Conference (September 17-19, 2003). Time and date to be announced.
The National Leadership Conference will be November 13-14, 2003, in Washington, DC.
The KY State Leadership Conference will be December 11-12, 2003, location TBA. The fourth state council meeting will be held in conjunction with this program. Time and date to be announced.
At 3:15 p.m.ET a motion was made and seconded to adjourn. All were in favor.