KYSHRM Leadership Conference
Task Force Planning Meeting Minutes
September 19, 2002 @ KYSHRM State Conference
Present: Julie Burwell, Lyle Hanna, Betsy Larson, Kent Hall, Sherri Schuenemeyer
Absent: Anne Darragh, Shelly Prochaska, Lisetta Whitworth
Next Meeting: Not Yet Scheduled
1. Conference Materials
Discussed the actual conference materials that Anne and Betsy put together. Thanks to Lexmark for covering the costs of these materials. Included will be (all forms/prepared documents are attached):
· 2003 KY SHRM State Council Board Member roster
· SHRM Leaders Guide
· Leadership Conference Evaluation Form
· Job Descriptions
· Installation of Officers
· Tabs for Goals
· Chapter Achievement Plan (CAP)
· Graphics Standards Guide
· Conference Agenda
· Conference Participant Roster
· Functional Team Form
· Chapter Goal Form,
· Orientation handbook documents (from Shelly)
· SHRM literature (from Shelly)
· They will also create a logo/graphics of the conference theme that can be made available in soft copy for use with other items, such as forms, name tags, etc.
Julie will provide the number of participants to Betsy after reservations are in so she can prepare the appropriate number of notebooks.
Five sponsors and confirmed with Fidelity in process:
· Palmer & Cay
· Stoll, Keenon & Park
· Lexmark (for conference materials)
Betsy will continue to work on securing Fidelity as a sponsor. She will send out invoices to the sponsors for payment. It was agreed that the sponsors would be limited to two representatives, and one complimentary room.
3. Process of Notification/Reservation
On or about October 1 Julie will email 2002 chapter presidents and president elects to get the word out about the conference and encourage attendance. She will also ask the state council membership if their companies produce a product that they are willing to provide as a giveaway. Julie will advise the presidents that they will be asked to provide 2002 chapter successes and accomplishments during the Friday session (five minutes maximum per chapter) so they should come prepared to present this information.
The flashlight has been ordered with KYSHRM Leadership 2003 Step Into The Spotlight on it.
The agenda was reviewed and confirmed. Attached are two copies: one is a Working Agenda for use by the Task Force. The other is the agenda for inclusion in the conference notebook.
6. Table Tent Ideas for Dessert
Kent reported the identification of these topics is in process.